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Records Retention

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(Administrative Manual Policy/Regulation 4.40) 

The Augusta County School Board is committed to effective records retention to preserve its history, conduct the best business practices, meet legal standards, optimize the use of space, minimize the cost of record retention, and ensure that outdated and unnecessary records are destroyed.

The School Board requires that records be retained for specific periods of time according to the Virginia Department of Education regulations. The Records Retention & Retirement Log list these records and the time of required retention.  Record descriptions can be found on the Library of Virginia's Website. 

Records Retention & Retirement Log 

Records, documents, email and correspondence of all kinds must be managed according to the procedures that are outlined in the Virginia Public Records Management Manual. The procedures apply to records in any form (including paper or electronic) and to records however or by whomever created that belong to the School Board or were created by School Board employees as part of their work for the school system.

Record retention periods may change due to changes in the law, government order, contract, litigation or audit requirements. Those responsible for maintaining records must do their best to stay abreast of changing requirements.

When records are no longer required to be retained under this policy and are no longer in active use, they should be destroyed according to the approved Certificate of Records Disposal Form RM-3.