School Accounting and School Bookkeepers

The Role of the Bookkeeper:

School Bookkeepers play an essential part in the operations of our schools. They are responsible for performing a variety of bookkeeping duties in accordance with procedures established by the Department of Education and School Board Polices.  Bookkeepers are responsible for the receipt of monies, posting of receipts, and making bank deposits.  Bookkeepers prepare and issue all internal account purchase orders, as well as advising teachers and sponsors on rules and regulations of internal accounts and procedures. The bookkeeper certifies all invoices for payments, and issues and distributes checks for payment following the authorization by the Principal. In addition, the bookkeeper reconciles the monthly bank statement, prepares the monthly financial reports, and prepares end of year closing and rollover of account information for the beginning of the new school year.  Additional duties of the School Bookkeeper include preparing supply orders and substitute payroll reports, and performing clerical duties as assigned by the Principal.  

Downloads / Links for School Bookkeepers

Forms:

EPES Accounting Software

Directory of School Bookkeepers

Elementary Schools

  • Cassell - Lisa Kirby

  • Churchville - Carol Ratliff

  • Clymore - Tammy L. Marro

  • Craigsville - Delanie Burns

  • North River - Kim Kiser

  • Riverheads - Gloria Snyder

  • Stuarts Draft - Lisa Ott

  • Stump - Chris Guthrie

  • Wilson - Sarah Whitehead and Jennifer Mason

Middle Schools

  • Beverley Manor - Daphne Almarode

  • S. G. Stewart - Roxann Canipe

  • Stuarts Draft - Deborah Wheeler

  • Wilson - Lynelle Parrish 

High Schools

  • Buffalo Gap - Michele Hudkins

  • Fort Defiance - Melissa Hill

  • Riverheads - Cherie Armstrong

  • Stuarts Draft - Kim Coffey

  • Wilson Memorial - Selena Carroll-Liptrap

EPES Accounting Software Procedures

Please click on the link below to access the EPES School Accounting:  Basic Accounting and Purchase Orders Manual. 

EPES School Accounting Manual

EPES Technical Support

EPES Technical Support Website 

EPES Toll Free #: 1-800-237-6498

Tax Exempt Status

The Augusta County School Board, and all Augusta County Public Schools, are tax exempt.  

"The Augusta County School Board is a political subdivision of the Commonwealth of Virginia.  As a political subdivision, the Augusta County School Board is entitled to take the benefits conferred upon it by the General Assembly of Virginia and the United States Government as a nonprofit entity."

- Robinson, Farmer, Cox Associates, PC, Certified Public Accountants - August 8, 1989. 

The Augusta County School Board is recognized by the Internal Revenue Service as a political subdivision of the state.  There is no provision of the Internal Revenue Code that imposes a tax on the income of governmental units, such as states and their political subdivision.

- Mr. John E. Ricketts, Director Customer Account Services, Internal Revenue Service - February 22, 2001 

The Augusta County School Board is not a 501 (c) (3) organization.

An individual Schools' Employer Identification Number is available upon request to the Augusta County School Board Finance department. 

Guidelines for Sales and Use Tax